Setting Your Event Up For Success
If you’re planning on renting event space in Nashville, TN, you’ve undoubtedly got a lot of options to explore and narrow down, but how do you know that you’re looking at the right spots for your event? By exploring the many factors that go into organizing an event, along with the many pros and cons of various venues, you can set your eyes on the perfect spot for whatever you’re looking to achieve.
Mind the Weather
Proper planning is a key component of organizing any event, but plans can only get you so far. There are certain limitations an event space may come with that can compromise even the best planner’s vision. So, how do you find an outdoor event space that’s disaster-proof? One thing is certain: Mother Nature has a mind of her own. Whether it’s the hottest day of the summer or the coldest week in winter, we never know when rain or other adverse weather is going to rear its ugly head.
Finding an outdoor venue that has indoor space for just such an occasion is a great way to ensure that your event can go as planned, even if the weather turns bad. Hybrid event spaces ensure that your guests can spread out naturally so no one feels crowded. Even if the Nashville event space you’re looking at doesn’t mention indoor space, it never hurts to ask if they have a rain contingency in place for your event. If it doesn’t, that might be a spot to check off the list.
Capacity Counts
Another tip we always have for anyone planning a gathering is always to anticipate the highest count of guests when looking at venue capacities. While chances are you won’t need to expect every single person to attend with a plus-one (or plus-five), it never hurts to ensure your chosen venue can accommodate everyone—even folks who RSVP’d no. Plans can change at the last minute, and folks who were not able to attend may suddenly find themselves with a clear schedule. It’s always better to have a healthy amount of space prepared for any event, even if you don’t end up needing it all. We’re not saying to go big, either. Just give your guests, and yourself, that extra standing room.
Consider Cost
You probably don’t need a reminder, but it’s important to factor in venue costs into your budget. In addition to a rental charge, many also require a cleaning deposit, and may also provide equipment rental for things like a P.A. system. Be sure to read the fine print when booking an outdoor event space in Nashville. Better yet, it’s better to avoid any event space with tons of fine print altogether. Look for reputable, well-reviewed businesses when renting space, so you don’t have unexpected costs when all is said and done. Ultimately, the success of an event comes down to good planning on your part, and a big component of planning an outdoor event of any kind is finding the right spot.
Must-Haves for Outdoor Nashville Event Spaces
When you’re looking at exactly what an event venue offers, it’s good to have a firm grasp on what you need. Since there are so many different downtown Nashville event spaces, the use case for each is going to vary from location to location. But there are certain things you should expect from any venue to ensure that things go smoothly from start to finish.
Parking
One important aspect of a good event is accessible parking. Whether you have ten guests or 150, accommodating all of those vehicles in the middle of Nashville can be a challenge. Look for an event space that can handle the number of attendees you’re expecting when it comes to parking, and you’ll avoid major logistical headaches on the day. Free parking isn’t super common in Nashville, but it’s a big perk when you’re hosting folks. Nobody likes to dish out their hard-earned cash to attend any event, no matter how great it is. Center 615 has ample parking for guests, and it’s all free.
Technology
The gear you need for a party or presentation can sometimes be pretty difficult to lug around, especially if you’re not an event planner with a fleet of vans for transporting tech and other party supplies. So, having an outdoor venue in Nashville that can offer you whatever you’re looking for in terms of tech is crucial. Do you need a PA system or a microphone with a stand to give presentations or make announcements? How about a projector or other audiovisual gear? Give precedence to venues that include these supplies in their rental, because it’s much easier to have them on hand than bring them to the place yourself.
Creature Comforts
What are some of the more unanticipated issues people have when they rent an outdoor event space? When you’re hosting an outdoor event, having shade can be very important in Nashville, especially in the spring and summer when the sun can be so overbearing. Are there sun umbrellas or covered areas available for people to congregate in when the light and heat get to be too much? What about natural shade from trees? If the venue’s pictures don’t paint a clear picture of what to expect, and the list of what’s included isn’t clear on shade or enclosed space, don’t hesitate to ask long before considering that spot. Facilities like restrooms aren’t always a guarantee at outdoor event spaces either, and if they are, they can be less than ideal. Don’t get to a spot and find out that your 50 guests have one porta-potty to contend with. Ask the logistical questions about restrooms and other facilities before you narrow your outdoor event space picks.
Get It Right With Center 615Center 615 and Studio 615 have several venues that are outdoor or hybrid indoor/outdoor spots for your Nashville event. Want to learn more about our outdoor event spaces? Give us a call or contact us on our website for more information.
