Looking to rent an event space but struggling to come up with a budget plan and stick to it? Center 615 has hosted its fair share of events, so here are some of our tips for budgeting and planning an event, as well as a breakdown of our event spaces and the perks we offer.
Event Space Rental Checklist
When you set out to find event spaces near you, one of the first things you need to have in mind is your overall event budget. Having a budget for your event clearly planned out is going to help you determine every subsequent step of event planning. When you’re looking to rent an event space in Nashville, you need to consider seasonal differences in cost as well. Many places may be more expensive during peak event season, which also depends on the type of event the space usually hosts. One easy way to stretch a budget for an event space is to book it in the off-season, as spaces generally offer discounted rates and other amenities that may not be available during the busy months. In Nashville, the off-season is generally in the summer and winter, when things are either too cold or hot to take advantage of outdoor spaces. If possible, hosting your event during these months may give you a discount that lets you increase spending in other areas.
Once you have narrowed down your options from a larger pool of choices, it’s time to ask more questions or research event spaces more thoroughly. In most cases, this is where you’d make contact with someone who owns or handles the rental property. It’s best to have a few questions in mind based on your specific needs so that you can get the answers you need quickly before moving on to other incidental costs that the space may have. If you’re looking to rent a place with a modern website, chances are you can find a lot of details online, but it may still benefit you to send an email with any questions the site didn’t answer clearly. So, what do you ask about an event space to make sure your budget and plan will work? First, double-check the capacity of the space. Many rental spaces may give you details on standing and seating capacity, but it never hurts to confirm. In many cases, you may be able to acquire extra seating or bring your own if your guest list is a bit close to the high side of the capacity. Buildings also have legal capacity, so ensure that your number of guests is safely below that.
Unexpected or Less Common Event Costs
From the cost to rent the venue, including a security deposit and cleaning fees, to food spending, you need to account for everything that may come up. There are many costs involved with event planning that aren’t necessarily obvious. Many event spaces may include tech fees for PA/speaker equipment or projector use. You should check upfront with the person you’re renting from to ensure that any fees like that are either already included in the rental cost or directly stated. If these fees aren’t communicated clearly, it may be a red flag to expect more issues if you go forward with renting this space.
Another common issue folks face when renting a space is set-up time. If the space you’re renting has an hourly fee, you need to consider how much time it will take to get the space ready for the event. It may take you several hours to load and unload supplies like decor and additional seating, which can raise the cost of the rental. Some event rental spaces handle this well, giving you extra set-up time or getting things ready in advance. Also make sure that the logistics are in place to easily set up your space. If the event is on the second floor of a building, factor in elevator space for transporting large equipment or furniture.
Depending on what you’re planning, you may have hidden costs that a lot of online budget planning sites may not consider in their scope. Weddings, for example, have uncommon expenses that you need to factor into planning, like cake and photographer/videographer costs. Even the most standard corporate events, which have tons of resources for planning, may have hidden expenses.
Nashville Event Space at C615
Event space rental is not always simple to navigate on your own, but many venues do their best to work with you when you’re planning to make things easier. Center 615 is a Nashville coworking space that also has three event spaces available on-site for rent available on-site, and we’re committed to helping you every step of the way to make your event run smoothly. We understand that finding low-cost event space options in Nashville can be a challenge, and we offer event space discounts to our office rental members to alleviate this pressure. Members enjoy 50% off our three on-site Center 615 event spaces and a 15% discount for rental at Studio 615, which is just a few miles away. We also provide some discounts depending on how you use the space. If you rent our Main Street Gallery for an art show, the cost is half of what it is for other use cases. We believe that our community’s artists deserve an affordable gallery space, so we make it easy to rent here for that purpose. Our website gives you most of the details you need, including what we have included in the rental price. From an easy breakdown of the number of chairs we have to details on the tech options like projector screens and PA systems, we want to make it easy to plan your event at Center 615. And if you have any additional questions or concerns, we’re here to help.
Ready to book your event space at Center 615? Just give us a call or shoot us an email and we’ll get right back to you with all the information you need to make your event go smoothly.
