Meeting spaces are an important thing for gathering, collaborating, disseminating information, or just catching up with a remote team. Here’s what to look for when booking a meeting room in Music City.
Questions to Ask Before Booking a Meeting Room
Choosing the right meeting room means asking the right questions.
What Amenities/Perks Are Included in the Rental?
This is an important question to determine what you need to prepare for your meeting. Many people looking for a conference space may need to provide certain amenities to their guests. Things like coffee or tea may be included in the rental, which can make a good first impression for interviews or pitches. If you are meeting with a client to sign real estate or legal paperwork, you may need access to a notary. Some coworking spaces have notary services available on-site, which can make your meeting and subsequent work much easier. At Center 615, we strive to provide our clients with a long list of meeting room amenities to use when they’re needed, including a notary service. Other perks we offer in our meeting rooms include high-speed Google fiber internet, TVs for presentations or screenings, and conference phones.
How Accessible Is the Meeting Space for My Clients/Coworkers/Presenters?
Meeting spaces in Nashville should be easily accessible for all of your meeting attendees. First and foremost, you want a meeting room that’s centrally located so that folks from all around Nashville will be able to get there with relative ease. Places in the city that are easily reached via public transportation or on surface streets are a plus. Center 615 is located in the heart of the Five Points neighborhood of East Nashville, and it is easily walkable or reached by bus. We offer free on-site parking for all of our guests and coworkers, giving you and anyone attending your meeting peace of mind.
Accessibility for people with disabilities is also an important thing to ask about. Does the meeting space meet ADA regulations? Are there elevators, wheelchair ramps, handicap-accessible parking spaces, and other accessibility necessities? Make sure you’re considerate of all possible needs that may arise in a conference room, including the size and layout of the room itself. Ensure that your meeting space is navigable for wheelchairs or people with mobility issues. A quick chat with whoever provides the rental space should be able to clear up any concerns you may have. Don’t be afraid to ask, as it’s something businesses must provide their clients. C615 is focused on accessibility and ensuring that everyone who comes for a meeting or to work with us can get around our campus with ease.
Are There Multiple Meeting Rooms for Rent?
Having a variety of rooms available for rent is a good sign that the space you’re looking at is well-prepared to host your meeting. If the meeting room you’re looking to rent doesn’t live up to your expectations upon a visit or first impression, it’s good to know that there’s a backup or two available. The more rooms available for you to rent, the more likely you are to find the space that’s perfect for your conference whenever you need it, even at the last minute. Look to see if the coworking space has an online calendar and a way to book a space online, so that way you have an up-to-date look at meeting space availability.
Sometimes, different meeting rooms are designed to serve entirely different purposes. At Center 615, we have eight meeting rooms with unique themes and different capacities, as well as different types of technology for facilitating your meeting style. Whether you need space for a simple one-on-one or a large presentation to over a dozen people, we can provide a room to suit your needs. Our rooms each have unique theming, setting them apart from other meeting rooms in Nashville. If you want a space with personality that’s sure to impress and give your meeting a fun vibe, you’ve come to the right place.
How Much Does It Cost?
Have your budget in mind when renting a meeting room, but don’t be inflexible. Some meeting rooms can be quite pricey, so it’s important to ask about the cost upfront if it’s not provided online. You can save yourself and the coworking space some time if all their options are out of your price range. Consider the amenities offered, the proximity to you and the other meeting attendees, and any meeting aids like projectors, whiteboards, or seating in the cost. Some coworking spaces, like Center 615, provide meeting room access as a perk for people who rent coworking or private office space to their clients. Our coworking members enjoy a discounted rate for renting meeting space on our campus, and people who rent office space get free access to book meeting spaces.
Have What You Need for Meetings That Matter
Once you’ve sorted all your questions out, it’s important to prepare yourself for the meeting. Whether it’s reviewing notes for talking points or simply remembering to bring your laptop and charging cable, preparation is key to having a meeting go smoothly. Your agenda for the meeting sets the entire tone for the conference, even if it is more informal. Have a checklist of the things you need, not just your talking points. Be prepared for last-minute changes to who’s attending, and be ready to conference remote folks in if the need arises. If you’ve already asked about the tech the meeting space provides, you should know if teleconferencing is something you can do in the space. It’s good to get to the meeting space early if you’re hosting it to make sure it’s all ready, and if it’s not, reach out to your contact at the space to get it all squared away in advance. It is prudent to book a little extra time for your meeting to allow yourself to prepare and clean up after things conclude.
Don’t Be Afraid to Ask Questions!
With these questions and your preparations in mind, booking a meeting space in Nashville should be a breeze. If you choose to come meet at Center 615, know that you’re in very good hands! Call us today or reach out on our website to schedule a tour to see what each meeting room is like and whether it’s right for your conference.
