Stay Safe while CoWorking Using Technology

using technology to stay safe while coworking

Nowadays, staying safe is everyone’s number one priority. A widespread pandemic has had a massive impact on the day-to-operations of organizations all over the world. As per our discussion in the post ‘How Businesses Can Pivot and Adapt in 2020’, making the transition to a remote work system the new reality for many businesses. Despite this, working from home may not be wholly ideal or productive for everyone.

Because a lot of businesses are cutting costs and figuring out how to adapt to this unprecedented situation, shifting to a smaller, private workspace with flexible lease terms can be a great option. Prioritizing this sense of community can lead to greater team building and collaboration in a coworking space, as opposed to working from home. However, maintaining the safety of your team should always come first, and this is where technology comes in:


To stay safe while coworking . . .


Schedule slots via online pre-booking

To help ensure that workers stay safe at coworking spaces, they should make sure that they reserve their slots well in advance. In fact, a lot of coworking spaces will allow you to book months, if not weeks, ahead. Therefore, it helps to plan out your coworking days. HP’s feature on Google Apps highlights the use of Calendars for scheduling purposes. This software is editable and viewable on any device, so teams can contribute to the document and agree on the dates together. Online booking systems will help ensure that the location remains spacious enough for people to maintain a sense of community and enables them to practice social distancing at the same time.


Employ touchless thermal scanners

As a precautionary measure, temperature-scanning systems can be used by individual businesses. The Washington Post’s technology feature notes that this will help give other workers in the community some peace of mind while minimizing the risk of viral exposure at the same time. Anyone experiencing symptoms of the coronavirus, including a fever, will be discreetly informed by a staff member so that they can find an alternative option. In addition, making use of secondary screening methods, like clinical-grade thermometers can also serve as a further safety precaution. Note that sometimes, an individual’s temperature can also be raised due to non-fever-related reasons, such as exercise, stress, or simply being out and about in the sun for extended periods of time.


Take advantage of cleaning and ventilation systems

Before choosing a coworking space or private office, it’s important to pay attention to the measures that they have in place. According to a report on CNBC, making use of air filtration systems, cleaners, and UV lighting as disinfection methods are increasingly common in hospitals, meeting rooms, and offices. It is likely that coworking spaces will take a cue from healthcare organizations and pay particular attention to disinfection procedures. This includes high-traffic areas with door handles, light switches, countertops, and coffee makers.


Make use of an online communication channel

When it comes to networking and communicating with others, the current constraints of the pandemic make it more difficult for meetings and events to take place. Using online communication channels like Slack can help members keep updated with the latest news and happenings. Keeping everyone in the loop regarding safety tips and potential plans for the future will help reassure the coworking community. Having a centralized channel and an online social calendar will also help everyone stay positive and connected.

While some businesses may be hesitant to relocate to a coworking space or a private office, taking proper precautions and keeping an eye on the pandemic’s development will help everyone get through these trying times. Staying positive and considering the benefits that technology has to offer in terms of community and sanitation is vital.


Article written by Jessie Adams

Exclusively for

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