Meeting Space Matters: Choosing the Right Venue for Success

Meetings are a critical part of almost any professional industry, which means that a high-quality meeting space is valuable real estate. Here’s why choosing the right venue for your meeting is crucial for success and where to find one in Nashville.

Meeting Your Needs

There are plenty of things you need to consider when looking for meeting rooms for rent near you. Your needs should be the first thing you lay out when looking for a prospective meeting spot. Consider all of the basics: internet connection, presentation equipment, and how much room you need. These baseline needs for a meeting to function are usually pretty universal, but sometimes, you may have some specific requirements that every meeting room may not suit. For example, some rooms might have great equipment for projecting visuals to show during your meeting, but they may not have the seating you require for your turnout. Make sure your focus when looking for a meeting space is on the simple stuff first. These deal breakers should help you narrow your focus quickly and ensure you aren’t bogged down with dozens of spaces that just won’t work for you in the end. 

Finding a space that is easy to book is also important. If you have to make a dozen phone calls to a landlord or business owner to get one meeting nailed down, you’re wasting tons of time. Look for meeting spaces that you can book easily online, or choose a venue that has a calendar with availability and booking built in. You need simplicity when booking a meeting because planning the meeting contents should be your focus, not scheduling. Don’t waste time on behind-the-scenes scheduling and risk delivering a subpar presentation. 

What Do You Want?

Your wants from a meeting room may differ greatly from your logistical needs. Finding a space that suits your aesthetic or brand may be important to your company’s image. If you’re looking for a unique meeting room for rent, make sure to keep that in mind. Look for meeting rooms that share images online so you can get a good idea of what the space is like. If a place doesn’t have a good gallery of what its meeting rooms look like, it’s probably not a space you’re going to be interested in if vibes matter to you. Many people don’t mind a utilitarian meeting space, instead opting for the spartan approach—and this can work for some folks. If you want a meeting space that’s neutral and nondescript, you can find that, too. Feel free to get very particular when looking for a meeting room, as things like the lighting, temperature, and acoustics can all impact how well a meeting goes. 

There is so much about the venue that determines the trajectory of the meeting, whether it’s a formal presentation or a casual get-together for your team. Why is the venue of a meeting important? Since so much of a small business these days relies on your image, the space in which you meet with clients and staff needs to be presentable. Many office parks offer meeting rooms for rent, but these places are often stale. If you’re looking to make a real splash with your meeting space, it needs to offer you more than a normal room does. If aesthetics are a concern for you, a free meeting room in your local library is probably off the table. For other folks, that might be exactly what you need. At Center 615, we focus on delivering meeting rooms that suit many unique needs and wants. One of our main goals is to provide a room that’s as unique as it is well-equipped; that way, we can give you and your clients a memorable space for your get-togethers, no matter what you want. Our eight meeting rooms have unique themes and can support large groups for protracted presentations or facilitate small, quick team huddles. 

Location Matters

When you’re looking to rent a meeting room, don’t overlook its location relative to yourself and the other people who are attending the meeting. In Nashville, finding a place that’s centrally located for everyone can be a challenge, as many people live and work in the city or the surrounding suburbs. A space that’s accessible to all of your meeting participants will ensure that no one is inconvenienced by the gathering. The particulars of the location you choose also matter. One of the most important things we offer at Center 615 is free parking. Getting to a meeting location only to discover there’s no good parking within three blocks can make even the most prepared person late. 

The location of your meeting room is also important for your productivity. If the office complex that your meeting is in happens to be far from where your clients work or live, it can be a big inconvenience to get to. If you rent a meeting room at Center 615, you can rest assured that you’re in a good spot. The Five Points neighborhood is full of things to do after the meeting, and if you already cowork or rent office space with us, you’re right at work when the meeting ends. If you’re a member of Center 615, meeting room access is free. The time is limited to three hours a month of free access during business hours before receiving a discounted rate for coworkers. If you rent an office here, you have free meeting room access anytime you need it, during business hours or after. Meeting rooms start at just $35/hr for non-members, making this an incredible value for the quality of space that you’ll find at Center 615. 

Book the Ideal Meeting Room

If you’re looking for a high-quality meeting room to ensure your gathering goes well, consider renting a space at Center 615. Check out our website for a comprehensive list of meeting rooms and their amenities, and schedule a tour to see what our unique coworking space has to offer your small business.